Content Management System (CMS) manages the entire lifecycle of pages, from creation to archival. The core function and use of CMS is to present information on websites. It is used for storing, revising, semantically enriching and publishing documentation. The functionality of a content management system can be broken down into the following main categories:

1    Content creation

2     Content management


a)      Content Creation

  • Allows you to manage the structure of the site
  • It is an easy-to-use authoring environment, designed to work like MS Word
  • Creation of new pages or updating content without having to know any HTML.

 b)      Content Management

  • Contents are saved into a central repository in the CMS
  • Keeping track of all the versions of a page, and who changed what and when.
  • Ensuring that each user can only change the section of the site they are responsible for.
  • The CMS manages the status of the content notifying the people involved, and escalating jobs where required.

c)       Publishing

  • Once the final content is in the repository, it can then be published out to the website or intranet.
  • The publishing authority can be made limited to ensure security.

The advantages of Using CMS

There are several advantages of using CMS like, it helps to manage the content from anywhere in the world. It limits editorial and access facilities as required. It helps in sharing contents, images, videos, etc. thus helping in saving time and improving efficiency. Another important advantage is that CMS allows all the site managers and content contributors to be trained on a single system.

Some of the notable CMS that are used to organize and assist collaborative content creation are built on content management frameworks. Below given are some examples:

  • Alfresco on Java
  • Umbraco on ASP.Net
  • DotnetNuke on ASP.Net
  • Drupal on PHP
  • Joomla on PHP
  • WordPress on MySQL and PHP

So, all one has to do is to find the best CMS for their site as per the requirements needed, make use of it and start posting contents.

Simplifying the Concept of Content Management System – CMS

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